Saturday, November 19, 2011

Youth Baseball: Budget Planning for a Select Season

How much does it cost to run a select (travel) baseball team?

This is the time of year that an organzied select baseball coach will put together a budget for the spring season. If you are a coach, this post will help you think about your budget.

This budget is based on a 12 player team with a 65 game schedule.


Hats (2 colors)                                 24                        $15                   $ 360
Socks (2 pairs Home and Away)     48                        $  4                   $ 192
Jerseys (Home and Away)              24                        $40                   $ 960
Jerseys (Coaches)                           6                         $40                   $ 240
Pull Overs (Players & Coaches)     30                         $20                   $ 600
Pants (Home and Away)                24                         $30                   $ 720
Helmets (Batting)                           12                         $25                   $ 300
Helmets* (Pitching)                        12                        $25                    $ 300
Equip Bag (Reg)                            10                         $40                   $ 400
Equip Bag (Catchers)                      2                          $55                   $ 110
Equip Bag (Team)                           2                          $55                   $ 110
Shipping                                                                                               $ 225
Sub Total                                                                                           $ 4,517

* Highly Recommended


Game Balls (Dozen)                     6                             $40                   $ 240
Practice Balls (Bucket)                 1                            $100                   $ 100
Scorebooks                                   3                          $  10                   $   30
Medical Bag                                 1                           $ 200                  $ 200
Other Gear (L Screen, etc)           1                          $ 300                  $ 300
Sub Total                                                                                             $ 870

Field / Facility Rentals     

Winter Indoor                               1                          $1000                $1,000
Home Games                              15                         $    45                $  675
Practice Field                                1                         $  500                 $  500
Sub Total                                                                                           $1,175

Assumes 15 home games. Tournament game field fees are included in the tournament fees.

Umpire Fees

Assignment Fee                           1                          $   25                 $     25
Scheduling Fee                            1                          $ 100                 $   100
Game Fees*                                25                         $    55                $1,375
Sub Total                                                                                           $1,500

* Umpire Fees for regular season games only. Tournament game umpire fees are included in the tournament fees. 

Tournaments / League / Admin

Season Tournaments                     8                          $500                $4,000
League Tournament                      1                          $500                 $   500
State Tournament                          1                          $750                $   750
National Tournament                    1                          $750                 $   750
Team Sanction Fee                       1                          $  50                $     50
Insurance                                      1                          $ 100                $   100
League Fees                                 1                          $ 500               $   500
Misc (Admin, party, etc.)             1                          $ 500                 $   500
Sub Total                                                                                           $7,150

Grand Total                                                                                     $15,212

Cost Per Player                                                                                  $1,267

The Main Point

A well thought-out budget in the pre-season helps a coach avoid surprise charges during the season and allows the players' parents to budget their money for this somewhat expensive sport.

Note - this budget was built for 12 players - Communicate to the parents that if someone decides to quit and not pay - the other players will need to pick up the difference. As a coach you do not want to get caught making up for short falls in the budget. Believe me it happens all the time. It is better to ask for more money upfront from each player and then refund it, then it is to end up short. For the budget above, I would charge each player a flat $1,350.


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